 Frequently Asked Questions
I have applied to the Chaney Family Foundation before, do I need to create a new account?
No, your account will contain copies of your in-progress or submitted applications, which you can access at any time.
What do I need in order to create an account?
- Your name
- Your mailing address including city, state and zip
- Your phone number
- Your email address
- Organization's legal name
- Tax ID number
- Name of organization executive director
- Organization's mailing address including city, state and zip
- Organization's phone number
- Executive director's email address
What is my username and password?
If you have not used the system before you will need to “Create a New
Account'. Your username will your email address and the password is
whatever you want it to be.
Note: If you work or volunteer with several organizations as a grant
writer please call our office for assistance, as the system will only
let you register an email address once.
What documents do I need electronically in order to submit an application?
- Project budget
- Board of Directors list
- Tax determination letter
- Agency budget
- Profit and Loss Statement (Most Recent Fiscal Year-End)
- Balance Sheet (Most Recent Fiscal Year-End)
What if I don't have the requested materials electronically?
If you do not have documents electronically, such as your tax-determination letter from the IRS, use the Fax to File feature. Fax
to File is located in the application section of our website. Once you have logged on, using your username and password, look on the left side
of your screen for the Fax to File link. Simply follow the directions to fax a document and save it to your personal computer. Once you have the
document on your hard drive, upload it as an attachment to any application or email. Fax to File is a free service that we provide to applicants.
How often should I save my work?
You should save your work often to prevent data loss. If you make corrections be sure to click “save as a draft' to ensure the most current changes are saved.
I need to make a change to a document I have already uploaded to the application, how can I change it?
When in the application site, select the red X located to the right of the uploaded document. This will delete the item allowing you to correct
the original and then re-upload to the grant management site. Click 'Save As A Draft' after each upload.
How can I see what my application looks like?
If you are in the application system and are either working on the application or have submitted it, click on “Application Packet' at the top of
your screen. This will allow you to see exactly what your completed application will look like. You will have the choice to either view it
or print a hard copy for your records at anytime.
Do you have multiple people working together to write your application?
The grant management system now has a feature called "Collaborator" which will allow multiple people to view, edit, and/or submit the application. If you would like to learn more please click here to obtain the Collaborator Tutorial.
Once a grant is submitted what happens next?
- All applications that are viable (meaning they are eligible to apply for funding) are read by our founder.
- A first round of cuts will be made.
- Staff will contact you 4-6 weeks after the grant deadline to let you know how your application is progressing. If your project has been declined support you will know at this time.
- If your application makes it past the first round of review it means that it will now be evaluated by the full grants committee.
Staff will either call or email to inform you about the status of your
application and to discuss "next steps."
- As part of this second phase of evaluation we may ask to conduct a site visit or invite you to present your project at program review.
Does the character count include spaces?
Yes, the character count includes all spaces, punctuation and letters. Anything that moves your cursor counts as a character.
How much should I ask for?
It is important to follow the Foundation guidelines and adhere to the maximum and minimum request amounts that are specified.
I see that some organizations received a grant larger than the maximum request amount. Can I ask for more?
No. As the Foundation has evolved we have changed our guidelines over time. If the guidelines say the maximum request amount is $10,000 then that is the most you can request.
Do you make multi-year grants?
The Foundation prefers to make grants on an annual basis.
Can a state-supported educational institution or government entity apply for a grant even though it is not a 501(c)3 organization?
Yes, but you must provide a letter that indicates your tax status and your federal tax ID number.
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